Volunteer

As an independent non-profit, the PCA is almost entirely run by our volunteers, from the board to our event organizers and the people who set up tables and chairs (often the same people). We have a great part-time PCA director who keeps the place humming smoothly, but you get the idea…we are a volunteer-run performing and visual arts center and depend on our volunteers’ generous donation of time and energy to offer programs to the community.

Why volunteer?

  • You believe art, music, and other gatherings are vital to building and enriching our community
  • Make interesting new friends
  • Meet cool musicians and artists who believe passionately in their work
  • Learn cool new skills like setting up a professional sound system
  • Know that your hometown is a better place because of your efforts
  • Watch less TV

Still not sure? Jump down to our volunteer FAQ

Current volunteer opportunities

Here’s are some high-priority areas where we need help. Don’t let this limit you though, reach out to us and we’ll figure out the best way to get you started.

WTAC program coordinator

The Westford Teen Arts Council is a unique performing arts program run by and for teenagers in grades 8-12. The WTAC committee hosts monthly open mics on Fridays at the PCA, including advertising, set up/tear-down, and sound system. Unlike school programs, teens are in charge of the WTAC (within certain parameters, of course).

This opportunity is more of a “mentor/chaperone” to the teens. You will guide the WTAC committee to work as a team to plan, organize, and execute their ideas. With your help, they learn about building consensus, resolving conflicts, and coordinating events from start to end. Typically parents of current WTAC teens are best suited for this role, but anyone with experience and interest in working with teens and the performing arts is welcome to apply. A background check and solid references are required.

Treasurer

You will play a critical role in keeping the PCA financially viable. You will  set and track annual budgets, file tax returns, and supervise and assist the book-keeper. Ideally, you will have the following attributes and background:

  • working knowledge of financial and managerial accounting and financial statements, including non-profit tax forms (we are a 501(c)3 organization)
  • ability to work collaboratively with board members and program coordinators to set budgets
  • willingness to learn our accounting software

Bookkeeper

You keep our financial “books” up-to-date by entering transactions into our state-of-the-art accounting software, reconciling bank statements each month, and paying our program artists. Don’t worry, we’ll train you and give you plenty of help.

  • you are detail-oriented
  • you are trust-worthy and have 2-3 good character references (a current PCA board member or volunteer would be ideal)
  • you are savvy with online and mobile banking apps

Sound tech

If you love jazz, folk, and other types of acoustic music, and love playing with gadgets, this is the role for you! Make our professional performing artists sound their best during our ten or so Saturday evening concerts each season. You will learn our sound system, coordinate logistics and timing with the performers, and set up/tear-down the sound system. Usually we work in pairs, and other people sometimes help out, but you run the show, literally. Each show is a 5-6 hour commitment, but you can choose which shows you will support. Perfect for teens looking for volunteer hours.

Building maintenance

If you are a handyman, and the idea of keeping a historic 210 year old building humming smoothly attracts you, give us a call. While some of the work is hands-on, much of the role involves identifying areas of concern, engaging and supervising contractors, getting quotes, and presenting alternatives to the board for approval.

Digital and print marketing coordinator

If you haven’t noticed, it’s a new media age, and the PCA is keeping up through online and social media publicity and advertising. If the terms SEO ranking, keyword search, sponsored search results, and social media campaigns mean something to you, you are the person for this role. You will help our program coordinators set and spend their ad budgets, help the PCA be more visible in the community, and reach the people who will most benefit from our programming.

Fundraiser

Most of the PCA funds come from our loyal members and program revenues, but there are also many grant opportunities and corporate sponsorships and partnerships that can enable us to provide higher quality programming. If you have experience with fund-raising, we would love your ideas and help in these important areas.

Volunteer organizer

Volunteer as a volunteer organizer? Yes, it sounds very “meta,” but our volunteers really are the engine of the PCA, and our needs constantly evolve through the year. This role will engage with our volunteer community to recruit, match, and engage them with our various program opportunities.

Volunteer FAQ

Who volunteers at the PCA?

Everyone, from teens to retired adults! Just bring your smile and a desire to help. Teens, the PCA is a great way to build your community service hours.

What do volunteers do?

Everything from organizing new programs to helping out at existing events. The PCA is run exclusively by volunteers with a variety of skills and interests. You choose how to help. Here are some examples:
  • Chaperone Teen Arts nights
  • Set up/put away tables/chairs for a concert (1-2 hours)
  • Greet attendees/take tickets at the door (1-2 hours)
  • For some events: setup/serve refreshments (1-2 hours)
  • Help artists hang/remove artwork and manage logistics
  • Sound technician – set up/run/put away the PCA audio system for concerts (don’t worry, we’ll teach you how)
  • Help with major events like the annual WRAE art event
  • Provide fund-raising, PR, or website expertise to promote PCA events

What is the time commitment?

Depends on the role, but ultimately it’s your choice… anything from one hour for one event to a dozens of  hours throughout the year.

But I have no experience

No problem. We all work as a team and help each other. We’ll train you for some of the more specialized tasks like sound tech or book-keeping.

Any major events at which I can help?

Westford Regional Art Event (annual art show)

(Anywhere from a 2-6 hour, one day commitment)

  • Receive artwork (400+ pieces)
  • Judging (move artwork into categories for judges to evaluate)
  • Hanging artwork
  • Help with decor
  • Help with food preparation/setup/serving
  • Clean up after receptions
  • Assist with artwork pickup

PCA Gallery Committee Artist of the Month 

  • Evaluate potential artists 1x year with the Gallery Committee
  • Choose 1 month to be the artist’s contact to meet & assist him/her w/show set-up and reception. (commitment 2 hours in 1 month)

Produce Your Own Event!

Want to put together an author reading session, or a poetry contest? Maybe a story-telling night. We welcome creative new ideas for our space. Or join an existing committee. Just contact us and we’ll assign a PCA mentor to help you bring the event to our stage! 

Where do I sign up?

Great question!  Email PCA@westford.org or call (978)692-6333
Thank you in advance for any time you can offer the PCA, because without volunteers like you, we would cease to exist!

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