Bell Tower Sponsors

$1,000+
Anonymous
Marcia Dana
Enterprise Bank
Jamie Holmes
Middlesex Savings Bank
Raj and Vineeta Puranik

$500+
Jeanne D'Arc Credit Union
Natalie & Paul Sandore

$250+
Jan & Ian Bryson
Sue & Bruce Bonner

$100+
Family Eye Care Center
John Giannino
Kristin & Darwin Gillett
Mary & Robert Hartmann
Don Johnson
Penny & Dan LaCroix
Cathy Lane
William & Elizabeth McGuire
Laurie Miller
Peter & Sally Nelson
Julie Ottesen
Cheryl Serpe
Sandra & Joshua Shapiro
Emily & Tom Teller
Sandy Wright & John Fairbanks

Donations Up to $100
Nancy Arbeene
Pauline & Julian Arms
Tom & Pat Briere
Jo Crawford
James Curran & Yolanda Rigali
Maureen & John Denison
Joana & Casey Donaher
John Ferullo
Susan Hamalainen
Mary Hanley
Heidi and Gary Hatke
Kate Hollister
Indian Folk Dance Series
Sheldon Kolansky
Diane Landry
Marcia & Jason Macres
Eleanor & Richard Olson
David & Jean LaRoche-Owens
Kishore Ramachandran
Karen Roop
Janice & Robert Sanzo
Joseph & Jean Solodiuk
Valerie & Charles Trantanella
Kristin & Peter Vegeto
Karen Wilson
Marcia Young

Rent the PCA

Thank you for considering the PCA for your next event. This page details our rental options and policies. When not hosting concerts and community events, our hall and classroom are perfect for private events of all sorts, from music recitals to private celebrations such as weddings and birthdays. We even have a full kitchen and a gallery room to serve your hungry guests.

Experience the PCA in 360-degree panorama

PCA Virtual Tour

Check availability for your dates

Availability Calendar

Submit your details & questions

Rental Inquiry Form 

Or contact us

Rental options

Choose from either the first or second floor.  

First floor

Includes the main hall, gallery and the kitchen.  You’ll also have the use of 14 3-foot round party tables, 10 6-foot banquet tables, and 100+ chairs.  The kitchen comes equipped with an oven, microwave, and refrigerator. Steinway B grand piano rented separately. Renters supply their own glassware, plates, linens, and utensils.

Main Hall

Decorated for a wedding, Jan 2014

Decorated for a wedding, Jan 2014

Main Hall looking into the Gallery

Main Hall looking into the Gallery

Our largest and most versatile space, approximately 1575 square feet with a 100 to 125 seating capacity depending on the number of tables set up. Our Steinway B grand piano that sits on the stage is also available to rent. Perfect for a variety of entertainment events, with lots of light streaming in from the stained glass windows. The art adorning the walls from our featured Artist of the Month adds an unexpected and unique touch.

Gallery Space

Gallery included with 1st floor rental

Gallery

 

The gallery is a multi-purpose room off the main hall. Often used to serve food and drinks, or as a hangout for musicians and guests. As with the main hall, the walls are usually decorated with art by our Artist of the Month, adding an elegant ambiance to the room. A sliding door allows the gallery to be closed off from the main hall, preventing any disturbance to performances. Included with every first floor rental.

 

 

Kitchen

Kitchen included with 1st floor rental

Kitchen

The spacious kitchen is complete with an oven, microwave, refrigerator and freezer. Included with every first floor rental. Provides direct access to both the gallery and main hall.

 

 

 

 

 

2nd Floor

2nd Floor

Second Floor

The 2nd floor hall is generally used for teaching classes but is also available for rental.  It includes tables, chairs and a sink (but no other kitchen facilities). Approximately 1035 square feet and can accommodate approximately 25-30 people.  This room includes a sink and counter area.  No kitchen facilities are available.  

 

 

Rental information and policies

Capacity/Rates (2018-2019)

First Floor

  • Capacity: approximately 100 – 125
  • Includes: entire first floor:  main hall, stage, gallery and kitchen – use of tables and chairs
  • Rates*: Friday/Saturday evenings (6 pm – midnight) – $65 per hour
  • Saturdays (before 6pm) and Sundays – $55 per hour**
  • Weekdays – $40 per hour**
  • Weekday Holidays – $55 per hour**
  • Steinway Model B – $25 per rental
  • Theatre lights – $25 per rental
  • Speaker and microphone – $25 per rental

Discount rates for qualified arts-related rentals such as piano recitals, self-produced concerts, poetry readings, etc:

  • Weekdays – $35 per hour
  • Weekend Days (before 6 pm) – $45 per hour
  • Weekday Holidays $45 per hour

Second Floor

  • Capacity: approximately 25
  • Includes: second-floor classroom, sink area, use of tables and chairs – no kitchen facilities
  • Rates*: Friday evening through Sunday evening $40 per hour
  • Weekdays $30 per hour

*Renters pay for entire time using the space including setup and cleanup time.

Setup/Cleanup

The PCA does not have a maintenance crew.  Renters setup any chairs, tables, etc. and clean up afterward including trash removal, sweeping crumbs off the floor, etc.  Renters pay for both setup and cleanup time.

Contract

Once a date/time is agreed upon, the renter receives a contract that they sign and return with payment.  Several days prior to the rental, the renter receives a key and a brief building orientation at a mutually agreed upon time.

Cancellation

Once the PCA has received a signed contract and payment, the following cancellation policies apply.

  • more than 30 days in advance of the rental date – 100% refund minus a $25 administrative fee.
  • 30 – 14 days in advance of the rental date – 50% refund minus a $25 administrative fee**
  • Within 14 days prior to rental date – no refund**

**if the PCA is able to re-rent the building, then 100% refund minus a $25 administrative fee.

Amenities

The PCA has 14 three foot round tables, 10 six foot rectangular banquet tables, 2 eight foot rectangular banquet tables and over 100 chairs.  The first floor has a kitchen with an oven, refrigerator, and microwave.  Renters must provide their own tablecloths if desired.

The PCA provides toilet paper, paper towels, and trash bags.  All other paper goods, dish towels, utensils, platters, etc. are the responsibility of the renter.

The PCA does not have air conditioning.  The windows in the main hall are stained glass and cannot be opened.  In addition, no artwork is on the walls during the summer months.  For these reasons, we do not rent the hall during the summer.

Food/Alcohol

First floor renters have full use of the kitchen during their rental hours.  Renters holding events open to the public or charging an admission fee require a food permit from the Westford Board of Health. In addition, caterers must register with the Westford Board of Health. The PCA does not have an “approved list of caterers” although we can recommend caterers if requested.

For adult rentals, alcohol can be served (responsibly) once permission is obtained from the Board of Directors. Renters holding events open to the public and/or wishing to sell alcohol during their event must obtain a one-day license from the Town of Westford and follow all applicable laws in accordance with the Commonwealth of Massachusetts.

DJ equipment/Noise

Renters may hire a band or DJ to perform at their function.  Because the PCA is located in a residential neighborhood, all music must stop by 11 p.m. on weekends and 10 p.m. on weeknights.  Out of respect for our residential neighbors, please exit the building quietly at the end of your function.  Fog machines cannot be used as the PCA fire alarm system will sound.  See additional rules for renters under age 25.

Decorations

Decorations are allowed, however, must be completely removed at the conclusion of the contracted time period.  Push pins are preferable over tape which can leave a sticky residue or can damage the painted walls or woodwork.  Temporary, stick-on hooks, duct tape, and nails are not allowed.

Parking

The PCA does not have a parking lot. Free parking is available in the surrounding area. Direct your guests to our Location page for parking details.

Patrons may park along both sides of Lincoln Street, in front of the library on Main Street as well as along Connell Drive. If the library and/or town hall is closed, parking is available in their parking lots.  Designated parking spaces are available in the fire station lot on weekends, holidays, and weekdays after 4 pm. Parking at the Westford Museum is by permission only…please call 978-692-5550 to speak with the Museum Director. Parking in the Connolly Insurance Co. driveway is prohibited at all times. NOTE: The Town of Westford enforces a Winter Parking Ban so street parking may be restricted during winter months.  Contact the Westford Police for details at 978-692-2161.

Scheduling

Because the PCA is an arts center, arts-related programs receive priority for scheduling dates.  Private rentals for the season (September through June) are scheduled after August 1st.  Arts-related rentals are scheduled after July 1st.  The PCA building is closed in July and August for repairs and renovations, however, the business office remains open, so feel free to contact us

Teen/Under-25 rentals

The PCA gets many requests from teens to rent the space to host their own concerts.  With a concern for safety, teen bands and renters under age 25 must adhere to these additional rules:

A parent must take responsibility for the rental.  The responsible parent signs the contract and must be in the building for the entire duration of the rental period.  The parent ensures a 1:10 parent:teen chaperone ratio for the event.  Westford police must be hired for the duration of the event by calling 978-692-2161.  The police normally direct traffic outside the building as parents drop off/pick up their children.  Teens must provide their own sound equipment if desired. Music must stop by 10:30 p.m.